Data Privacy Policy. This Privacy Policy explains how JWS Maintenance Kent Ltd will use any personal information we collect about our contractors, suppliers, contacts or employees in compliance with General Data Protection Regulations (GDPR). Maintaining the security of your data is a priority to JWS Maintenance Kent Ltd and we are committed to respecting your privacy rights and that your personal information is protected. JWS Maintenance Kent Ltd will ensure that we handle your data lawfully and fairly and we commit to being transparent about what personal data we collect and how we use it. Why we collect personal data: JWS Maintenance Kent Ltd collect personal data according to the lawful bases: •Consent: we have been given consent to process an individual’s personal data. •Contract: the processing is necessary to fulfil our contractual obligations with you. •Legal obligation: the processing is necessary for us to comply with the law (not including contractual obligations). •Legitimate interests: the processing is necessary us to meet our commercial legitimate interests or the legitimate interests of a third party (e.g. supply goods and services to our contractors, employees, suppliers and prospects. If you do not wish to provide your personal data, we will be unable to provide you with those services and products that may be of interest to you. What personal data do we collect? JWS Kent Maintenance Kent Ltd will only collect: •Name, date of birth and gender •Appropriate contact details including your address (home, billing and/or delivery addresses), telephone numbers (including mobile, home or work) and email address. •Correspondence including, letters, emails, contracts, remittance notices and purchase orders. The above list is not exhaustive, and, in specific instances, we may collect additional information set out in our Privacy Policy or Employment Policy. Sharing of personal data. JWS Kent Maintenance Kent Ltd may need to share your personal data with some of our trusted third parties. JWS Kent Maintenance Kent Ltd only allow our trusted third parties to handle your personal data with those who have applied the appropriate data protection and security measures. We also impose contractual obligations on service providers relating to data protection and security and agree to only use your data to provide the services agreed to JWS Kent Maintenance Kent Ltd and no other purpose. JWS Kent Maintenance Kent Ltd and our trusted third parties are located within the European Economic Area (EEA). We do not share our personal data outside of the EEA. Our Data Promise: JWS Kent Maintenance Kent Ltd have processes and policies in place to protect your data and will never sell your data to a third party. Your personal information will not be used for unrelated profiling. When transferring personal information JWS Kent Maintenance Kent Ltd will encrypt the file and only send it via a secure data transfer service, FTP site or secure website portal. How long is your data retained for? JWS Kent Maintenance Kent Ltd will not retain your personal data for longer than is necessary. The longest we will hold any personal data is 6 years plus the current year that the contracted terms of business concluded. However, you can use your right to erase your personal data, although we may be bound to retain some data to comply with legal requirements that require us to retain details of financial transactions in accordance with UK law. Your rights: Under the General Data Protection Regulation (GDPR), you have the following rights in respect of your Personal Data that JWS Kent Maintenance Kent Ltd processes: •The right to be Informed about the collection and use of your personal data. •The right to access your personal data and supplementary information, including how it is being used. •The right to rectification of inaccurate or incomplete personal data. •The right to erasure of your personal data in certain circumstances. •The right to restrict processing of your personal data in certain circumstances. •The right to data portability in certain circumstances. •The right to object to JWS Kent Maintenance Kent Ltd using your data for specific purposes. •The right to Information on how your personal data is used for profiling purposes. The Right to bring a complaint about JWS Kent Maintenance Kent Ltd processing or handling of your Personal Data to the Information Commissioner’s Office (ICO). You can do this through the ICO website at https://ico.org.uk/concerns/. If you have any questions about our Data Privacy Policy, or to make any request in accordance with your rights, please email us at enquiries@jwskent.com or write to us at the following address: JWS Kent Maintenance Kent Ltd, Unit 11 Palace Industrial Estate, Bircholt Road, Maidstone, Kent, ME15 9XU. JWS Kent Maintenance Kent Ltd will respond to all requests without undue delay and not later than one month after the request has been received. JWS Kent Maintenance Kent Ltd will not charge a fee for responding to any requests in respect of your Personal Data Rights. Data Breaches: JWS Kent Maintenance Kent Ltd will give immediate notice to those affected or potentially affected if a breach occurs that can lead to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of or access to personal data transmitted, stored or otherwise processed on behalf of JWS Kent Maintenance Kent Ltd. The Data Protection Officer for JWS Kent Maintenance Kent Ltd can be contacted by email at enquiries@jwskent.com or by post at the following address. The Data Protection Officer, JWS Kent Maintenance Kent Ltd, Unit 11 Palace Industrial Estate, Bircholt Road, Maidstone, Kent, ME15 9XU